Booking Terms and Conditions
All tour fees are payable in United States Dollars USD $ unless otherwise stated.
Deposits and final tour payments can be made via international bank transfer, OR PayPal**
Payments through PayPal carry an additional 4% handling fee
Please note that ALL bank charges are for your account.
Final payments for all tours are due 90 days before departure. If we do not receive final payment at this time we reserve the right to regard your booking as cancelled. Our cancellation policy will then apply.
Cancellation Fees & Refund Policy
We must receive a formal written notification of your cancellation.
Deposits are non-refundable.
If for any reason a participant ends a tour early or does not make use of a service that has been included in the price of any scheduled tour, tailor made tour or tour extension, no refund for this unused portion or service will be made.
Tour fees are not transferable.
All Photo Safaris:
The per person deposit amount stated on our website is required to secure a place on one of our safaris. Full payment of the outstanding tour fee is due 90 days prior to the departure date. In the case of a cancellation, we must receive written notification of your cancellation, at which time the following fees will apply:
- Deposit is non-refundable
- 89 to 60 days before departure: 75% of tour fee
- 59 or fewer days before departure: 100% of tour fee.
- We highly recommend that you take out travel insurance at the time of booking your tour with us to cover any eventualities relating to having to cancel your safari.
If due to circumstances out of our control, we are not able to run the photo safari, we are entitled to either cancel the trip, in which case clients will be entitled to a full re-fund. Or, with the clients permission and consent, we might modify the itinerary, which could also mean modifications to the price.
Internal Flight Modification Fees
All internal flights within South Africa are booked and paid for in full by us when you book on a WILD4 Photo Safari. If for any reason you need to make changes to the initial flight dates then you will be liable for all modification fees plus a ZAR 250 (South African Rand) admin fee.
It is highly recommended for all participants to have their own travel insurance to cover medical, personal and photographic equipment. WILD4 will not be held responsible in any way for the loss of or damage to any photographic equipment or personal belongings, nor for any medical expenses. Our medical insurance will only cover you for evacuation from the field to the closest most appropriate medical facility, at which point your medical insurance would take over. You are required to send us a copy of your valid travel insurance document along with your final payment.
Health & Fitness
None of the tours WILD4 Photo Safaris offers, requires a high level of fitness from the participants unless otherwise stated in each safari description. However, it is recommended that participants are in good health. If you are concerned at all with your own personal health then please contact us with more details before you sign up for any of our photo safaris.
By paying your deposit and signing this Photo Safari Booking & Waiver & Indemnity Form, you confirm that you are of reasonable fitness and good health and will not in any way, knowingly create a risk to yourself or other tour members. If we deem that you did not fully disclose your medical situation to us prior to the start of the safari, and it ends up affecting the tour or other members on the safari, we will have the right to make alternative arrangements for you to continue your safari on a private basis. Any additional expenses will be for your account.
Medical conditions brought to our attention after you have confirmed your place on a tour will not be considered as exceptions to our cancellation policy.
WILD4 will not assume any responsibility for payment of any medical expenses incurred by participants on any tour.
If you are a single traveller and do not mind sharing a room with another single traveller, we will do our best to accommodate you. However if no other suitable single traveller is available, you will be liable to pay the full single supplement price.
Waiver & Indemnity
Wild4 Photographic Safaris reserves the right to:
- substitute accommodation of a similar standard to that advertised.
- change the itinerary or mode of transport as a result of changes to airline schedules or accommodation availability.
- cancel or curtail any tour. A full or pro rata refund of only received payments will be given.
- substitute your tour leader / guide as a result of illness or personal matters. This cannot be held as grounds for participant cancellation or refund.
- cancel the participation of any tour member based on unacceptable or disruptive conduct.
- In order to join the tour, each participant must submit a signed, un-edited WILD4 Photo Safari Booking Form. Failure to do so will result in non participation with no refund.
DETAILS BELOW ARE TAKEN FROM OUR WILD4 BOOKING FORM WHICH YOU MUST AGREE TO IN ORDER TO JOIN ANY OF OUR PHOTO SAFARIS
In consideration of Wild4 Photography cc providing me with a photographic safari to Africa, the undersigned (“I” or “me”, as the case may be) acknowledge, agree and undertake as follows:
1. I shall not hold Wild4 Photography cc and/or its affiliates, subsidiaries, officers, staff, employees, agents or contractors responsible or liable in any way for any loss, damage, injury, or loss of life, cost or expense directly or indirectly, or any indirect consequential, special, incidental or punitive loss or damage, arising out of or in connection with performance and/or non-availability of the Programme, regardless of whether Wild4 Photography cc had been advised or had known of, or Wild4 Photography cc and/or I had within each of our contemplation (whether actual, subjective, objective, reasonable or otherwise), the possibility of such loss, damage, injury, cost or expense. Without limitation to the foregoing, I agree that I shall not hold Wild4 Photography cc responsible or liable in any way for:
1.1. any delays which may arise during the course of the Programme due to any circumstances whatsoever;
1.2. any change in the proposed itinerary (including but not limited to any travel or accommodation arrangements) of the Programme arising from any circumstances whatsoever;
1.3. the occurrence of any conditions or illnesses which may necessitate medical attention during the course of the Programme; and/or
any loss, damage, injury, loss of life, cost or expense which may arise as a result of the social, civil and/or political situation in the country in which the Programme is conducted.
1.4. any loss or damage to camera equipment or personal items.
2. I further represent and warrant that I shall indemnify and hold Wild4 Photography cc , its affiliates, subsidiaries, shareholders, officers, employees, agents or contractors harmless from any loss including but not limited to loss, damage, costs, actions, claims, liabilities, proceedings, demands, risks, charges and/or expenses of whatsoever nature or howsoever arising, inclusive of delays, cost of cover, loss of data, loss of opportunities and inconveniences, special, incidental, punitive, exemplary or consequential damages (whether in tort, contact or otherwise) whether direct, indirect, joint, several, actual, contingent or otherwise (including legal fees on a full indemnity basis) and includes but is not limited to claims made by third parties and claims for defamation, infringement of any intellectual property rights, death, bodily injury, property damage or pecuniary losses howsoever arising.
3. I undertake to procure and maintain adequate and comprehensive travel insurance for the entire duration of the Programme prior to the commencement of the Programme.
4. I understand that this Letter of Indemnity may from time to time be modified or amended by Wild4 Photography cc, at any time up to and including the date of the Programme, and my liability under this Letter shall continue as so modified or amended.
5. The rights, powers, privileges and remedies provided in this Letter of Indemnity are cumulative and not exclusive of any rights, powers, privileges or remedies provided by law.
6. I acknowledge that this letter shall be governed by and construed in accordance with South African Law, and all disputes arising from or relating to this letter shall be subject to the exclusive jurisdiction of the South African Courts.
7. I certify and acknowledge that I have carefully read all of the provisions of this Letter of Indemnity and I understand and shall fully and faithfully comply with such provisions.
PLEASE NOTE: Your completed booking form will also serve as a model release for all photographs taken by WILD4, of safari members that may be used by WILD4 for future marketing purposes.
I have enjoyed photographic safaris in Kenya, Tanzania, and South Africa but I cannot express how GREAT the “BEST of BOTSWANA” trip was. The different areas on the delta all had amazing animals and diversity of climate from Moremi to the river environment of Khwai and then to the sand and dryness of Savuti. But the the time spent on the Chobe River was the best experience I have ever spent in Africa. Stu, Justyna you are the best! Thanks also to Letaka, Pangolin and our great guides. I would highly recommend this safari to everyone. It’s a buffet of Africa you will never forget.
Denny Donohue, USA
Bastian and I enjoyed the Migration photo safari very much. We realize that we have been very fortunate to see so many crossings and animals in such a short period of time. The safari was well organized, all accomondations were first class and the food certainly a nice surprise. One could not have expected such good food in the wilderness! James and Julius took good care of us and were one reason that we saw so much different and exciting wildlife. You picked a great support team for this safari! Bastian and I learned a lot of new photo techniques from you, which we will use in the future to improve our photographic results. Bastian for sure got hooked on time lapse, I'm sure he will be back in touch with you, sharing some of the work I expect he will create soon. Thanks to you and all your preparation, your guidance and support, this was a once in a life time experience. We will never forget these fantastic sights and animals and our photographs will always remind us of you and the great time we spent together. Now we have the difficult task to sort through thousands of images. One day it will be done and I hope my DVD will do justice reflecting the beauty of Masai Mara. Not an easy task but a welcomed challenge.
Bastian & Matthias Freund, USA